Set Up Your Email Signature in Outlook

Create a Professional Email Signature

Add your contact information and company branding to every email you send.

Outlook Desktop (Windows)

1. Open Outlook and click File > Options
2. Click Mail in the left panel
3. Click Signatures...
4. Click New and give your signature a name
5. In the editing box, type your signature:
   • Your name
   • Your title
   • Phone number
   • Email address
   • Company name
6. Use the formatting toolbar to adjust fonts, colors, and add images
7. Under "Choose default signature," select when to use it:
   • New messages: Select your signature
   • Replies/forwards: Select your signature (or "none")
8. Click OK to save

Outlook Web (outlook.office.com)

1. Click the Settings gear in the top right
2. Click View all Outlook settings
3. Go to Mail > Compose and reply
4. Under "Email signature," create your signature
5. Check the boxes for when to include it automatically
6. Click Save

Signature Best Practices

• Keep it concise - 4-6 lines maximum
• Use a professional font (Arial, Calibri)
• Include only essential contact information
• Test by sending an email to yourself

Need more help? Contact our helpdesk and we'll be happy to assist you.