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Share Your Screen in Teams

Present your work to colleagues during a Teams meeting.

Start Sharing

1. Join or start a Teams meeting
2. Click the Share button in the meeting toolbar (rectangle with arrow)
3. Choose what to share:
   • Entire screen – Shows everything on your monitor
   • Window – Shows only a specific application
   • PowerPoint – Present slides with presenter view
   • Whiteboard – Collaborate on a digital whiteboard
4. Click on your selection to start sharing

Best Practices

• Share a window instead of your entire screen to avoid showing notifications or other apps
• Close unnecessary applications before sharing
• Turn off desktop notifications temporarily
• If sharing a single window, open it before starting the share

Give Control to Others

1. While sharing, click Give control in the sharing toolbar
2. Select the participant’s name
3. They can now control your screen
4. Click Take back control when done

Stop Sharing

Click the Stop sharing button in the toolbar, or press Ctrl + Shift + E.

Can’t Share Screen?

• Meeting organizer may have disabled screen sharing
• Try sharing a specific window instead of the whole screen
• Restart Teams if the share button is grayed out

Need more help? Contact our helpdesk and we’ll be happy to assist you.